We are seeking an organized, tech-savvy, and proactive Virtual Learning and In-Person Program Planner with experience in virtual learning platforms and program coordination. This position plays a key role in executing virtual and in-person programs that support our mission. You will collaborate with internal staff, speakers, and third-party vendors to deliver high-quality learning experiences to our members, ensuring all logistics, technology, and event planning components are in place from set-up to execution and post-event analysis.

Responsibilities

Program Coordination and Execution:

Oversee the full scope of logistics, technology, and event planning for both virtual and in-person programs.
Coordinate virtual programs such as webinars, live-stream broadcasts, virtual conferences, and hybrid events.
Support in-person events, including our Mission, Ethics, Sponsorship Programs, and Assembly teams, with potential future hybrid components.
Virtual Event Management:

Serve as a co-host for virtual events on platforms such as Zoom Meetings and Webinars.
Handle spotlighting, chat monitoring, polls/quizzes, and mute management.
Share presentation slides and manage attendance reports.
Create and update broadcast emails and manage broadcast forms in HubSpot, including updating meeting titles, access links, etc.
Technical & Systems Support:

Maintain and organize program folders in MS Teams.
Familiar with LMS platforms for managing and supporting virtual learning programs.
Manage the Programs & Learning inbox, ensuring timely responses to inquiries.
Data and Reporting Management:

Enter and manage data in Aptify, ensuring accuracy and completeness.

Requirements

Technical Skills:

Proficient in Microsoft Office and MS Teams.
Experience as a Zoom co-host, with a solid understanding of spotlighting, chat management, and polls/quizzes.
Familiarity with HubSpot (or similar CRM systems), LMS platforms, and Aptify data management.
Some knowledge of HTML is beneficial.
Familiarity with Adobe Creative Suite and/or Canva is a plus.
Project Management:

Strong ability to manage multiple projects simultaneously and meet competing deadlines.
Must be a self-starter with a high level of technical proficiency and capability to research and learn new skills quickly.
Communication & Interpersonal Skills:

Excellent written and verbal communication skills.
Strong attention to detail and ability to maintain composure under pressure.
Critical thinker who can anticipate needs and "think around corners."

Desired Skills

Content Development & Management

Design & Production

Development

Additional Information

 
Job Description: Virtual Learning and In-Person Program Planner (Temporary/Temp-to-Hire)
Organization
We are a non-profit organization committed to supporting our member hospitals and long-term care facilities.

Position
Virtual Learning and In-Person Program Planner (Temporary/Temp-to-Hire)

Overview
We are seeking an organized, tech-savvy, and proactive Virtual Learning and In-Person Program Planner with experience in virtual learning platforms and program coordination. This position plays a key role in executing virtual and in-person programs that support our mission. You will collaborate with internal staff, speakers, and third-party vendors to deliver high-quality learning experiences to our members, ensuring all logistics, technology, and event planning components are in place from set-up to execution and post-event analysis.

Key Responsibilities

Program Coordination and Execution:

Oversee the full scope of logistics, technology, and event planning for both virtual and in-person programs.
Coordinate virtual programs such as webinars, live-stream broadcasts, virtual conferences, and hybrid events.
Support in-person events, including our Mission, Ethics, Sponsorship Programs, and Assembly teams, with potential future hybrid components.
Virtual Event Management:

Serve as a co-host for virtual events on platforms such as Zoom Meetings and Webinars.
Handle spotlighting, chat monitoring, polls/quizzes, and mute management.
Share presentation slides and manage attendance reports.
Create and update broadcast emails and manage broadcast forms in HubSpot, including updating meeting titles, access links, etc.
Technical & Systems Support:

Maintain and organize program folders in MS Teams.
Familiar with LMS platforms for managing and supporting virtual learning programs.
Manage the Programs & Learning inbox, ensuring timely responses to inquiries.
Data and Reporting Mana